eyelearn.org

digital practices

Bringing it all together

wordpress with pen DEC 11th 2020 WEEK 7
  1. legalities
  2. project planning
  3. site maintenance & backup

Own your data / your responsibility

notes

  • publishing to the public domain
  • ownership and data protection
  • third party services and legal agreements

UK copyright

quoted material visualGrowing Up Digital © Children’s Commissioner 2017

project planning

Tips

  • split the project up into phases
  • be as specific or as general as you like - but make sure to divide the work logically
  • plan for writes and re-writes
  • schedule in time for optimisation and testing
  • check your progress against your plan to stay on track and meet your deadline!

example of project plan

content out

online tools

NOTE: which tool you use for your planning is up to you, the tool is unimportant compared to the planning itself. Pen and paper, calendars or spreadsheets - whatever works best for you :)

ideal stage of project work

At this point you will have made a start on the content of your website - ideally having completed the following:

  • research completed
  • draft content written
  • information architecture in place
  • site plan completed

Review your progress and plan out the remaining work to manage the time and work.

Using Google Sheets

content out

Step-by-step

  1. Open Google Sheets
  2. top menu: File -> New -> From template
  3. Select template
  4. Edit and save to your Google Drive

content out

content out

focus on content first, site plan next - then design.

check licenses for sourced media, include references/links.

inclusive design

inclusive design

focus on people and their different needs and preferences.

get feedback and do testing with different apps/devices.

optimise for speed

image edit process

edit all media for highest quality and lowest file weight.

add alternative text on upload.

REMINDER: WordPress - pages vs posts

site plan showing pages and posts

WP tips

  • carefully plan your IA before naming your categories
  • consider your phrasing and tone/language
  • check on the slug and ensure clear wording
  • don’t fragment your content but look for clear organisation and labelling
  • make use of tags if beneficial to user journey
    (do not use without good reason!)
WP categories
shielded WP

security

notes

  • don't rush! Try & test. Check license.
  • explore options, read reviews - ask questions
  • check for fallbacks: activate + test with JS disabled
  • check on customisation options for your purposes

performance

illustration of content to be backed up

notes

  • consider all published content and all connected setups
  • backup regularly & store safely
  • check backups & know your restore procedure
  • include third party services in your backup process

links

privacy policy page

Any new WordPress setup now includes the Privacy Policy Page which outlines a typical example with headings as prompts for details to consider and include. This page has to be part of your website and show up-to-date information on how data is being handled.

The details of this page have to include the specifics of how you collect data (via forms, for example) and which cookies are set. You can find out about which cookies your setup is using by using the inspector tool, or by using a plugin for the cookie consent popup which will find these details for you (see the following tutorial for more).

to-do list

  1. Privacy Policy
    review the given Privacy Policy and update the text accordingly. Remove any unnecessary details and update the rest — aim to keep the language consistent with your website's copy.
  2. publish & link
    publish the final Privacy Policy page and add the link on the website. This is a legal requirement hence should be linked to clearly but does not need to be in the main menu; typically, you'd add this link into the footer.

NOTE: this a super-quick fly-by demo with no audio; it is intended to be paused as needed (hit SPACE bar or use controls).

setting up the cookie consent via plugin

to-do list

  1. setup up cookie notice
    install and activate the GDPR Cookie Consent plugin (by WebToffee) and configure settings; ensure the policy link is set to go to your new policy page.
  2. review policy text (ongoing)
    when in use, cookies will need to be listed on your website - make sure to update your policy pages accordingly. The GDPR Cookie Consent plugin will aim to find any cookie info for you - check the settings and text examples to refine your site's legal text.
  3. add footnotes to your policy text
    install and activate the Easy Footnotes plugin (by Jason Yingling) and configure settings; review the text of your new policy page and use the shortcodes to explain technical terms and link to appropriate references.

GDPR consent

To comply with UK law, any site using cookies is required to get consent from the site visitor, both to set cookies and to collect data. This is now part of the legal requirement and should be in place on yours as well. For more detailed information about this law and how it affects websites, please read the article GDRP - our approach.

PROJECT PROGRESS ✭ LEGAL: GDPR compliance